Elmbridge Eagles Rugby League is committed to protecting the privacy and personal data of our players, parents, coaches, volunteers, and all members associated with the club. This policy outlines how we collect, use, store, and protect your information in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
We may collect the following personal information:
- Player and parent/guardian names
- Contact details (email addresses, phone numbers, addresses)
- Date of birth
- Emergency contact and medical information
- Photographs and videos
- Registration and attendance records
- Volunteer and coaching information
We collect and use personal data for the following purposes:
- To manage player registration and team administration
- For safeguarding and emergency purposes
- To communicate with parents, players, and members
- To share fixtures, events, and updates
- To promote the club and the sport of Rugby League through approved use of photos and videos
- To meet obligations set by the Rugby Football League (RFL)
We only share personal information when necessary and in line with legal obligations. This may include:
- The Rugby Football League (RFL) for registration and compliance
- Medical professionals in the case of an emergency
- Club officials and coaches for operational needs
We never sell or share your data for commercial purposes.
Personal data is stored securely and accessed only by authorised personnel. We use appropriate technical and organisational measures to protect data from loss, misuse, or unauthorised access.
We retain personal data only for as long as necessary for club operations, legal, or safeguarding purposes. When no longer needed, data is securely deleted or destroyed.
You have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate information
- Request deletion of your data (subject to safeguarding/legal considerations)
- Withdraw consent where applicable (e.g. photography)
- Lodge a complaint with the Information Commissioner’s Office (ICO)
If you have any questions or concerns about how your data is handled, or wish to exercise your rights, please contact Kevin Rudd:
Email: admin@elmbridgerl.com